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TrakMail
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TrakMail
is an easy-to-use, portable, fully-featured, protected,
CIPA
Compliant E-mail system for library employees. It is web-based and requires
no software installation on your servers or workstations - all you need
is an internet connection and a web browser.
TrakMail
gives users individual E-mail accounts while allowing
you to manage incoming/outgoing E-mail message based on any combination
of the following settings: Inappropriate Language (Customizable list of
over 4,000 words & phrases in 16 categories) All Attachments (Global of by Group)
Executable Attachments Specified Attachment Types (Global or by Group)
In-Line Images Blocked Domain Allowed Domain, SPAM Score, as well as
a Moderate ALL incoming/outgoing E-mail option.
Using TrakMail provides a way for Libraries
to create an environment for employees to send and receive email without having to worry about service misuse.
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TrakMail Service Features
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 E-mail Moderation
You can allow staff members to have their own e-mail but not allow them to
send e-mail with questionable content. Designated moderators can review all e-mails incoming
& outgoing or just those blocked as per our customizable moderation settings (i.e. bad words, attachments, proprietary information, etc.)
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Language Filtering
Manage incoming and outgoing E-mail messages containing inappropriate language.
You can choose to moderate or automatically delete e-mail messages flagged for inappropriate language. |
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Review All E-mail Messages
Moderate all incoming and outgoing e-mail messages. |
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 E-mail Messages Containing Attachments.
Manage incoming and outgoing E-mail messages containing attachments.
You can choose to allow, moderate or automatically delete all attachments or customize your settings further by file extensions.
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E-mail Messages Containing In-line Images
Manage incoming and outgoing E-mail messages containing in-line images.
You can choose to allow, moderate or automatically delete e-mail messages containing in-line images. |
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Automatically Block Executable Attachments
You can choose to have all attachments with recognizable executable extensions automatically blocked, to prevent the spread of viruses and trojan programs. |
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Individual Mail Blocking Preferences
TrakMail users can choose to block E-mail from a list of addresses that they manage. |
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Mail Logging
Maintain a log of all incoming and outgoing e-mail messages. |
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Automatic Message Recovery
Never again lose a message due to Internet malfunctions or other lost connections. |
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Use your own domain name
After the 30-day trial period,
you can choose optional registration of your own domain name,
providing E-mail addresses for all your users such as
you@yourschool.yourstate.us.
Alternately you can choose to use one of our domains
ending in k12us.com |
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| Get your e-mail from anywhere.
With TrakMail, users can log onto the e-mail service
website from anywhere to send & receive mail. |
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| Nothing to take up valuable hard disk space.
Since TrakMail is accessed over the Internet,
there's nothing to take up space on your computers. |
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 Personalization.
Create personal folders to organize your mail, create a signature file to personalize each email you send,
and change the colors of TrakMail to reflect the real you!
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Customizable Organization-wide SPAM Filtering
Filter out those annoying e-mails before they ever get to your mailbox. You
can limit receiving email to just
your organization, and only allow specific e-mail addresses to be received, too! |
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 Virus Scanning.
Never fear...Virus scanner automatically checks each incoming and outgoing e-mail for viruses.
Incoming e-mail messages are even scanned for viruses TWICE: before delivery and again at the time of download.
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Customizable News
Post your own news and announcements. |
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File Storage and Sharing
TrakMail users can store files in a personal, easily-organized file storage area, and/or share files with other service users. |
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Time Restrictions
You can restrict when TrakMail users can access their email accounts, and also restrict when they can send email to each other. |
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Global Event Calendar
Set events and appointments that can be seen by your whole organization. |
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Personal Calendar
Keep track of appointments and other important dates. |
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TrakMail User Address Book.
Makes e-mailing co-workers and other TrakMail Users a snap. |
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Personal Address Book.
Allows each TrakMail user to create his/her own address book
as well as personal distribution groups.
Add family and friends. |
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Mail Notification
Optional audio and visual pop up cues let TrakMail users know when new mail has arrived. |
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| Signature.
TrakMail users can improve the professionalism of their e-mails and reduce repetitive typing
with their own personalized "signature" that they can create. |
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 Spell
Checker.
TrakMail has a built-in spell checker with an over 110,000 word
vocabulary.
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Custom Column Views
TrakMail users can customize their E-mail list display, showing only columns of data that they want to see. You can also sort on these columns. |
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E-mail Search
TrakMail users can search in the Subject, Body, or the From or To Address fields of your email, and save the results of your most recent search. |
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E-mail Short-Cuts
TrakMail users can save time by entering just the first few letters of an E-mail address in your address book and the e-mail service will bring up a list of selections to choose from. |
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TrakMail Advantages over Traditional E-mail
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| TrakMail is a web-based email service designed to meet the needs
of library administrators who want to provide e-mail to staff and users and retain control of its content. It has
many advantages over other on-line and traditional E-mail systems. |
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 With
other online services, you can not block what users are sending. Pornography,
a threat to the President or another user? Yikes! It's a library's worst nightmare. Yet libraries are under
tremendous pressure to provide internet access for their communities.
With a traditional email service for a library, you can block for content but library technicians have
to maintain the e-mail software, computers, accounts and security.
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 TrakMail
brings together the best of both worlds. The blocking
capabilities of a traditional e-mail system and the ease of an on-line service.
TrakMail can be accessed on any computer with a web browser and an internet connection. Simple & easy, with
nothing to maintain or install.
Users access TrakMail with an encrypted password, and read, organize and
delete their mail with a simple web interface.
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